Office Administrator

About CORE POWER

CORE POWER is the global frontrunner in the development of advanced nuclear technologies for heavy industry and transport. We work with many of the largest and most influential stakeholders in both the nuclear and maritime industries to bring exciting new applications with game-changing enhancements to the market.

Trust is the cornerstone of CORE POWER. We are committed to building and maintaining the trust of our investors, partners, and employees. We believe in doing what is right, even when faced with challenges, operating with unwavering integrity is a non-negotiable value for us. Reliability is at the CORE of who we are. We understand the importance of delivering on promises, meeting deadlines, and providing high-quality products that are durable, reliable, and maintainable. We communicate with clarity and precision, ensuring that our messages are easily understood by all. Rigorous analysis and logical thinking are integral to our decision-making process. Whether it’s problem solving, strategic planning or market analysis, we rely on data- driven insights to make informed choices that drive our brand forward and develop new markets and products. We pride ourselves on these values and look for the same in all employees we hire.

Headquartered in London and with offices in Washington DC and Tokyo, we are a fast-growing organisation providing employees with a dynamic work environment and value-based culture as well as career fulfilment.

Job Description:

The Office Administrator role is a great opportunity for someone looking to gain valuable experience and grow within the company. You will support daily operations, manage communications, and ensure the smooth running of office activities. The ideal candidate will be eager to enhance their skills while managing diverse responsibilities in a fast-paced environment.

Key Responsibilities:

As an Office Administrator, you will oversee daily office operations, including managing calls, emails, and appointments, maintaining records, and organizing office spaces. We are looking for a proactive team player with excellent organizational and communication skills to ensure the efficient execution of day-to-day tasks.

Job Requirements:

The key job requirements are:

• Assist with general office tasks such as filing, photocopying, binding, and data entry.
• Handle incoming calls, emails, and inquiries, directing them to the appropriate personnel.
• Maintain office supplies inventory and place orders, as needed.
• Organize and maintain physical and electronic records, ensuring accuracy and easy retrieval.
• Assist in the creation and formatting of documents, reports, and presentations.
• Schedule appointments, meetings, and conference calls, ensuring calendars are up-to-date.
• Greet visitors and guests, ensuring they are directed to the appropriate personnel.
• Draft and proofread emails, memos, and other correspondence as required.
• Help distribute internal communications and announcements.
• Support compliance with security protocols and confidentiality guidelines.
• Manage office space organization and ensure a tidy environment.
• Handle bookings for car parks, meeting rooms, restaurants, taxis, and other services.
• Arrange conference bookings and other events for employees.
• Organize office events and workshops, managing logistics and catering.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Order business cards and other office essentials.
• Set up and maintain business service accounts (e.g., cleaning, telephones).
• Maintain accurate databases for vendors and business contacts.
• Ensure smooth execution of day-to-day office operations.

Educational Requirements:

• Bachelor’s Degree in business administration, management, or related field. 

Work Experience:

• Previous experience in an administrative or office support role.
• Demonstrated attention to detail and strong organizational skills.
• Proven ability to handle multiple priorities and meet deadlines.
• Experience working independently and collaboratively within a team.
• Demonstrated initiative, confidence, and accountability in completing tasks.

Technical Competencies:

• Strong verbal, written, and interpersonal communication skills.
• Proficient in using Microsoft Office applications. 
• Good attention to detail. 
• Effective time management and multitasking skills.

Behaviour:

• Positive ‘can do’ attitude.   
• Adaptable, motivated, and well organized   
• Ability to work effectively with cross-functional teams. 
• Ability to adapt to changing priorities and work under pressure. 

Benefits:

• Competitive salary.
• Performance-based bonuses.
• Health and wellness benefits.
• Pension plan.
• Professional development opportunities.
• A highly committed, dynamic, and challenging environment.