Gutor is a leading international manufacturer of UPS systems for industrial applications. The company has been in business for over 75 years and has a proven track record of delivering high-quality products and services. Gutor's products are designed to meet the demanding needs of industries such as oil & gas, petrochemical, chemical, nuclear, and transportation. The company also has a global presence with over 500 employees in more than 30 countries and branches in Brazil, China, India, Malaysia, Mexico, Saudi Arabia, the United Arab Emirates, and the U.S.A to name a few.
Gutor is committed to providing its customers with the best possible support. The company has a team of experienced engineers and technicians who are available to help with any problems that may arise.
SUMMARY OF THE JOB
We are looking for an experienced HR Assistant 100% (m/w/d) to support in all administrative topics and have the lead in the cooperation with our third-party payroll operations. This role will work closely with the European HR Business Partner to accommodate all HR related topics in all European Scope (14 countries, approx. 230 employees).
The ideal candidate will have a strong understanding of payroll processes and regulations, exceptional organizational skills, and the ability to work effectively with external payroll providers.
YOUR RESPONSIBILITIES:
- Maintain and update employee records, including personal information, job titles, and employment status.
- Manage the pre-boarding and onboarding process for new hires and internal changes, handling all administrative tasks.
- Serve as the first point of contact for employee inquiries and concerns, supporting employee relations.
- Assist in the development and implementation of HR policies and procedures.
- Oversee all payroll related management: data entry, terminations, new hires, time-sheets, attendance records and changes to pay rates or deductions.
- Review payroll reports from the provider and ensure accuracy before final approval.
- Administer employee benefits programs and inquiries related to payroll, including health insurance, retirement plans, and leave policies.
- Assist employees with benefits enrollment and changes.
- Ensure compliance with benefits regulations and handle related documentation.
- Ensure compliance with labor laws and company policies.
- Prepare and submit required HR reports and documentation.
- Assist with audits and other compliance-related activities.
YOUR PROFILE
Experience, Knowledge & Skills - Required:
- Degree in Human Resources, Business Administration, or a related field.
- Proven experience in HR generalist roles with a focus on payroll support.
- Fluency in German and English, minimum B2 level.
- Excellent attention to detail and organizational skills.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Experience, Knowledge & Skills - Desired but not essential:
- In-depth knowledge of payroll processes, tax regulations, and compliance requirements.
- Experience in working with Workday and SAP
OUR OFFER:
- Employees can organize their working hours flexibly, without a fixed start, end or core time; as long as the operational requirements permit this.
- 40 hours working time + 1 hour make-up time / week (bridge days off as well as between Christmas/New Year).
- At least 25 vacation days.
- Up to 5 vacation days per calendar year can be transferred to a long-term vacation account.
- Very good social insurance benefits.
- Above average parental leave.
- Opportunity for time off/sabbatical of up to 12 months; as operational needs allow.
- Financial participation in gym subscription.
- Recognized further education is supported, if they fit the corresponding job.
- A Wellbeing team dedicated to the well-being of our employees that also organize events and activities for all.