Business Administrator - Secondment - Submarines

Job Description

Business Administrator - Submarines

Full Time

Derby

An exciting opportunity has arisen for a Business Administrator to join Rolls-Royce Submarines.

The Administration Support will report directly to the Site Integration & Sustainability Manager within the SSLA Organisation, predominately providing support to this area but also providing administration support across the SSLA senior management team as required in a variety of areas and disciplines.

Why Rolls-Royce?

We’re a leader in propulsion system design and development for the Royal Navy’s nuclear submarine fleet and the sole provider and technical authority.

Join us and we’ll provide an environment where you can be yourself. An inclusive, digital-first culture that invests in you, gives you a platform for continuous learning, and access to an incredible breadth and depth of opportunities to grow your career.

This role will have frequent and direct contact with Director SSLA and work closely with the Director SSLA Secretary. The role will act as SSLA Secretary when the permanent Secretary is absent.

Other key activities will be to act as the Computer Security Representative for the area, manage procurement through Coupa and organising management events.

What we offer:

We offer excellent development, a competitive salary and exceptional benefits. These include bonus, employee support assistance and employee discounts.

Your needs are as unique as you are. Hybrid working is a way in which our people can balance their time between the office, home or another remote location. It’s a locally managed and flexed informal discretionary arrangement. As a minimum we’re all expected to attend the workplace for collaboration and other specific reasons, on average three days per week.

What you will be doing:

You will manage diaries for primary managers, including arranging meetings, using a high level of judgement to manage time and prioritise arrangements. Ensure all resources are in place for meetings, and materials are circulated in advance if necessary.

• You will provide administrative support to managers on relevant systems, for example, absence management, expense processing, time booking in both SAP and Workday and training reminders and support in Leatro ensuring compliance at the highest level.
• You will produce documentation for primary managers, including typing letters and minutes, creating presentations and preparing highlights reports, ensuring deadlines are met.
• You will organise Communications briefs and co-ordinate materials. Organise on-site and off-site events for the Senior and whole management events, booking venues, catering, travel arrangements and managing event materials and production of these.
• You will be willing and able to learn new standards and techniques and contribute to the development of the whole team by showing a level of flexibility to support and deal with emergent issues through the appropriate prioritisation of activities including a willingness to go that extra mile to deliver.
• You will be able to operate with minimal supervision and be able to demonstrate knowledge of their boundaries of responsibility and to take responsibility for their contribution to team effort in achieving the overall Objectives, more specific improvement initiatives and in general administration.

Who we’re looking for:

At Rolls-Royce we embrace agility, are bold, pursue collaboration and seek simplicity in everything we do. These principles form our values and behaviours and are an essential component of our assessment process and are fundamental qualities that we seek for all roles.

To be successful in this role you will need to hold the following:

• Excellent use of MS Excel including VBA and ability to demonstrate recent day to day use to a high level of competence and the ability to understand and present data clearly and unambiguously.
• Professionalism and ability to communicate with authority and build rapport at all levels within the Submarines business
• Experience in secretariat or administration roles
• Experience in working on their own with limited supervision and taking responsibility for the delivery of own work and inputs of others.
• Enthusiasm and focus on the end goal and the ability to work within tight time constraints
• A team player and strong communicator, that contributes to the team success, contributing fully to the goals of the area and displaying the Rolls-Royce values.

We are an equal opportunities employer. We’re committed to developing a diverse workforce and an inclusive working environment. We believe that people from different backgrounds and cultures give us different perspectives. And the more perspectives we have, the more successful we’ll be. By building a culture of respect and appreciation, we give everyone who works here the opportunity to realise their full potential.

You can learn more about our global Inclusion strategy at Our people | Rolls-Royce

To work for Rolls-Royce Submarines you need to hold a Security Check (SC) clearance without any caveats to that clearance. Rolls-Royce will support the application for Security Clearance if you don’t currently already have this in place. Due to the nature of work the business conducts and the protection of certain assets, you must hold a UK nationality. Any dual nationals will require additional scrutiny and background checks prior to commencing work with RRSL.

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