Psychiatry Residency Program Director

Job Description

Exempt : Yes

Department : Education

Reports to : Education Director

Location : Flagstaff 4th Street

GENERAL DESCRIPTION OF POSITION

The Psychiatry Residency Director is responsible for developing, directing and managing the Psychiatry Residency Program (PRP) at NCHC. This position is responsible for overseeing the administrative, clinical, and teaching components of the PRP by performing various duties either personally or through staff. This position serves as a member of the North Country HealthCare Leadership Team and provides direct patient care within the PRP. In consultation with organizational leadership, the Psychiatry Residency Director plans, coordinates, implements, and manages all aspects of the PRP. Duties include development and implementation of program curricula, policies, faculty, partnerships and other needs. The position monitors operational results, manages budgets, supervises other staff including residents, and oversees day-to-day program operations. All duties are performed in compliance with Accreditation Council for Graduate Medical Education (ACGME), institutional, and department policies and requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Develop and clarify rotation details for residents, both locally and away. Prepare written educational goals and objectives of the program with respect to the ACGME competencies for residents at each level of training and for each rotation or experience and ensure residents strive to said goals and objectives.


2. Oversee and participate in recruitment and selection of residents, including application review, interviewing, and ranking.


3. Supervise and evaluate residents, including at least two summative evaluations of individual residents per year. Create final competency summary for each resident at the completion of training. Approve and determine appropriate interventions and modifications of resident training for remediation or for special needs. Initiate promotion and disciplinary action as appropriate.


4. Develop and implement fair procedures as established within NCHC and the Psychiatry Residency Program regarding academic discipline, resident compliance and grievances. The Program Director has sole authority and responsibility for overseeing difficulty and/or disagreements between residents and/or between residents and faculty. Enlist consultation with the Designated Institutional Official (DIO) and report all intended disciplinary actions to the DIO before action is taken.


5. Participate in recruitment of faculty, approve selection of all faculty and supervise and evaluate faculty and staff. Ensure that appropriate education of residents, both professionally and academically, occurs by the teaching staff.


6. Ensure that residents are appropriately supervised and supported in carrying out patient care responsibilities in both inpatient and outpatient settings. Be available to residents on a continuous basis (delegated when out-of-office).


7. Implement a program of continuous quality improvement in medical education for the faculty, especially as it pertains to the teaching and evaluation of the competencies, and in the area of faculty development for teaching skills to promote scholarly activity and research.


8. Support and develop wellness initiatives and policies for both faculty and residents. Monitor resident duty hours and workload on all rotations. Monitor resident stress levels, including fatigue and mental and emotional conditions that inhibit performance. Intervene with residents and faculty appropriately.


9. Create and update policies and agreements for the Psychiatry Residency program and assist with institutional policy development that relates to Graduate Medical Education, as necessary.


10. Conduct a formal, systematic Annual Program Evaluation assessing the educational effectiveness of the entire program, the quality of the curriculum and the clinical rotations, and the extent to which the educational goals have been met by residents.


11. Develop action plans for correction of areas of noncompliance as identified by the Internal Review, ACGME site visit and/or other mechanism, and provide evidence of corrective actions taken to the Designated Institutional Official (DIO) and Graduate Medical Education Committee (GMEC). Provide quarterly reports to the Governing Board Education Committee which is responsible for oversight of all education programs at NCHC.


12. Ensure compliance with grievance and due process procedures as set forth in the Institutional Requirements and implemented by the sponsoring institution.


13. Maintain and participate in an environment of scholarly activity, with mentorship of residents, and activities such as publication of original research or review articles in peer reviewed journals or chapters in textbooks, publication or presentation of case reports or clinical series at local, regional or national professional and scientific society meetings or participation in national committees or educational organizations.


14. Promote collaboration between local providers and academic affiliation representatives on resident education and clinical research studies where possible.


15. Develop and maintain program partnerships and arrange for affiliation agreements and program letters of agreement with rotation sites and academic partners.


16. Attend required meetings and conferences. Regular attendance at NCHC meetings, including quarterly GMEC, Clinical Competency Committee (CCC), departmental meetings, medical staff meetings, and quality/risk meetings.


17. Participate in and oversee the quality of resident conference presentations.


18. Maintain an active part-time clinical practice in the same clinic area where residents practice.


19. Maintain board certification through regular Continuing Medical Education activities and board exams.


20. Serve as an exemplar of professional behavior, modeling courtesy and respect in all interactions with staff, trainees, administrative staff, and fellow physicians.


21. Create strategic, long-range and short-range goals and objectives for the Psychiatry Residency program. Launch and sustain major program changes, such as Rural Training Tracks and expansion of training slots, as appropriate.


22. Collect and compile relevant data for the organization. Conducts audits, if applicable.


23. Develop annual program budgets and monitor program spending. Submit activity and financial reporting to funding and accrediting agencies.


24. Supervise and oversee the work of program staff and faculty. Initiate actions involving discipline, promotion, and motivation of employees.

QUALIFICATIONS

Education and Experience

Required Education : Technical Degree and/or equivalent

Required Experience : 3 years related experience and/or training.

Knowledge of :

Ability to :

Other :

WORK SKILLS

Communication Skills

Ability to read, analyze, and understand the most complex documents; Ability to respond effectively to the most sensitive inquiries or complaints; Ability to write speeches and articles using original or innovative techniques or style; Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or boards of directors.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts such as fractions, ratios, and proportions to practical situations.

Critical Thinking Skills

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Accuracy

Probable errors would NORMALLY NOT BE DETECTED IN SUCCEEDING OPERATIONS and MAY HAVE serious effects in relationships with patrons and/or with the operations of other segments of the organization. Frequent possibilities of error would exist at all times, since the above mentioned areas are inherent in the job.

Other Skills :

CERTIFICATES, LICENSES, REGISTRATIONS

Required : M.D. or D.O degree Current board certification by the American Board of Psychiatry and Neurology (ABPN) or osteopathic equivalent. Current, or eligible, medical licensure in Arizona. Eligible for successful appointment to Flagstaff Medical Center and The Guidance Center. At least three years of documented educational and/or administrative experience

Preferred : Experience as a faculty member in an ACGME-accredited Psychiatry Residency Program strongly preferred. Knowledge of ACGME and Review Committee policies and procedures preferred. The ideal candidate will be an enthusiastic, creative and experienced leader and teacher, who can help skillfully build a curriculum, engage faculty colleagues, and become integrated with the local medical staff and the northern Arizona healthcare community.

SOFTWARE SKILLS REQUIRED Software Ability

10-Key : None

Accounting : None

Alphanumeric Data Entry : None

Contact Management : Intermediate

Database : Intermediate

Enterprise Resource Planning : None

Human Resources Systems : None

Payroll Systems : None

Presentation/PowerPoint : Advanced

Programming Languages : None

Spreadsheet : Advanced

Word Processing/Typing : Advanced

Microsoft Office Programs : Advanced

Excel : Advanced

Reporting : Advanced

EMR : Advanced

Other Software Skills :

INITIATIVE AND INGENUITY

Supervision Received

Under administrative direction, setting up own standard of performance. Virtually self-supervising. Reports to SENIOR MANAGEMENT of the organization.

Planning

CONSIDERABLE RESPONSIBILITY with regard to GENERAL ASSIGNMENTS in planning time, method, manner, and/or sequence of performance of own work, in addition, the organization and delegation of work operations for a GROUP OF EMPLOYEES engaged in WIDELY DIVERSIFIED ACTIVITIES.

Decision Making

Performs work operations which permit FREQUENT opportunity for decision-making of MAJOR IMPORTANCE which would have considerable effect on the final attainment of MULTIPLE MAJOR ACTIVITIES AND THE ORGANIZATION'S PROJECTS of a LARGE ORGANIZATION COMPONENT and the ORGANIZATION'S CLIENTELE.

Mental Demand

Highly intense mental demand. Continual involvement with strategic and operational management functions which relate to both the short-term and long-term time periods.

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Analytical Ability/ Problem Solving

MINIMAL OVERSIGHT. Activities covered by general organizational philosophy and objectives. Solving problems in novel, non-recurring or swiftly changing situations in which the approach is not fully defined. Guidance by organization's Board of Directors or business owner(s).

Others :

SUPERVISORY RESPONSIBILITIES

How many non-supervisory employees are directly supervised by this position? : 17

How many supervisors report to this position? : 0

How many employees, in total, report to the other supervisors? : 0

What departments (if any) are supervised by this position? : Psychiatry Residency

Other Responsibilities :

FISCAL RESPONSIBILITIES

Annual budget total value : 250,000

Funds, facilities & equipment total value : 250,000

Other :

ACCOUNTABILITY

Freedom to Act

Oversight. High level of freedom to complete the duties of the position and guided by broad policy with oversight by president, elected official, etc

Annual Monetary Impact

Medium. Job creates a monetary impact for the organization from $1mm to $10mm.

Impact on End Results

Major impact. Job has a considerable impact on the organization's end results. A high level of accountability to generate, manage, and/or control funds within a department and/or total organization.

CONTACTS WITH PUBLIC AND EMPLOYEES

Contacts With Employees

Continuous contacts frequently involving difficult negotiations which require a well-developed sense of strategy and timing. Involves contacts with senior level internal officials.

Contacts With Public

Extensive contacts with various diversified sectors of the public environment; wherein, the contacts are of major importance and failure to exercise proper judgment can lead to substantial losses to the organization

MACHINES, EQUIPMENTS AND COMPUTERS

Use Of Machines, Equipment And/Or Computers

Regular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, etc.)

WORK ENVIRONMENT

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work near moving mechanical parts (spinning shafts, engines, lifts, etc.) : Never

Work in high, precarious places (tall structures, bucket lifts, extension ladders, etc.) : Never

Fumes or airborne particles (painting, sanding, solvents, flying lint or dust particles, etc.) : Never

Toxic or caustic chemicals (including potential for chemical spills, etc.) : Never

Outdoor weather conditions (exposure to outdoor heat, cold or inclement weather) : Never

Wet or humid conditions (not weather-related, such as greenhouse, carwash, etc.) : Never

Extreme cold (not weather-related, such as freezer, cold storage, etc.) : Never

Extreme heat (not weather-related, such as furnace, kitchen, ovens, etc. where temperature is regularly above 100 degrees F) : Never

Risk of electrical shock (live electrical wires, equipment that retains power after shutoff) : Never

Work with explosives (TNT, dynamite, nitroglycerine, or other related explosives) : Never

Risk of radiation (x-ray equipment, nuclear radiation, electromagnetic radiation, etc.) : Never

Vibration (jackhammer, soil compactor, equipment that creates high vibration, etc.) : Never

Indicate the level of noise that is typical for the work environment for this position by checking the appropriate box below. : Moderate (business office with computers/printers, light traffic, etc.)

Other :

PHYSICAL DEMANDS

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Physical Activities

Stand : Regularly

Walk : Regularly

Sit : Regularly

Use hands to finger, handle, or feel : Regularly

Reach with hands and arms : Regularly

Climb or balance : Never

Stoop, kneel, crouch, or crawl : Never

Talk or hear : Regularly

Taste or smell : Regularly

Weight Lifted

Up to 10 pounds : Occasionally

Up to 25 pounds : Occasionally

Up to 50 pounds : Never

Upto 75 pounds : Never

Up to 100 pounds : Never

More than 100 pounds : Never

Vision requirements

Close vision (use of a computer, equipment, or any other work duties that require clear vision within two feet or less).

Depth perception (ability to utilize three-dimensional vision to judge distances, placement of objects and spatial relationships).